Finance & Admin Officers at ABT Associates

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ABT Associates is a mission-driven global leader in research and program implementation in the fields of health, social and environment policy and international development.

Known for its rigorous approach to solving complex challenges, ABT Associates has multiple offices in the U.S. and program offices in nearly 40 countries. ABT Associates is committed to fostering a diverse workforce. Please refer to our website at http://www.abtassociates.com  for more information on our work.

Strengthening Private Sector Family Planning/RH services (SPSFP/RH), a USAID Nigeria private sector FP/RH project being implemented by ABT Associates Inc. is seeking candidates for the following positions:

Job Title: Finance & Admin Officers (2 positions)

Location: Lagos and Kaduna

Supervisor: Senior Finance Manager/Kaduna Regional Manager

Job Responsibilities:

The Finance & Admin officer is responsible for all accounting processes of the SHOPS/Nigeria Office in accordance with ABT Associates and ABT Development Foundation (ADF) established financial policies and procedures. Specific responsibilities include tIle following:

• Communicating effectively with the supervisor( s) regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing.
• Reviewing all payments to be made at the state level for completeness, appropriateness, authorization and availability of funds.
• Ensuring proper maintenance of all state books of account under the supervision of the SFM
• Supporting the preparation of monthly, quarterly and annual state financial/expense reports including bank and cash reconciliations to be submitted to the SFM.
• Preparing final invoice packages for approval by the COP and SFM, containing draft and final invoices for all billable expenditures and including all required backup documentation.
• Handling the timely preparation and submission of taxes due and filing of tax returns, while ensuring that contracts are issued to clients in compliance with HR guidelines at the state level.
• Working closely with the SFM to provide technical team members with advice on activity budgets, relative to procurement of goods and services invoicing and reimbursable expenses, while maintaining a continuous line of communication to clear any financial issues.
• Assisting all project staff to reconcile variances that occur in the application of cash and other spending in the course of implementing activities that are in line with the work plans.
• Reviewing staff timesheets on a weekly and monthly basis, ensuring timeliness, correctness, and compliance with policies and procedures of Abt Associates.
• Preparing balance sheet account reconciliation, as directed by the SFM and with approval of the COP.
• Providing support for annual audits, which may include research and reconciliation.

Skills Prerequisites:

• Bachelor's Degree in Accounting, Business Administration, or other relevant field.
• At least 2 years of professional accounting experience, preferably in a development work setting.
• Proficient communication, interpersonal, analytical and organizational skills.
• Demonstrated self-management skills and ability to work with limited supervision.
• Intermediate to advanced computer literacy, including experience in Microsoft word processing, spread sheets and accounting software, with knowledge of Quicken software or other accounting platform, a plus.
• Knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills desirable.
• Strong service orientation and ability to work effectively in a challenging and diverse socio-economic and environment.
• Strong organizational skills desirable.
• Strong service orientation and ability to work effectively in a challenging and diverse socio-economic and cultural environment.

Method of Application

1 Send an email application to shopsnigeriajobs@abtassoc.com

2 Use the position /location applied for as the subject title

3 Attach a cover note addressed to 

Chief of Party, 

Shop Nigeria, #1, 

Bola Cresent Anthony Village, Lagos

4 Attach a copy of your resume/CV

5 Deadline is 20th October, 2011

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